A probation period extended letter can be an important piece of communication between an employer and employee. In this letter, the employer will inform the employee that the probation period has been extended. While this can be a difficult conversation to have, it's important to ensure that both parties are aware of the situation and that all the necessary information is communicated. This guide will help you remember everything you need to include in your letter so that you can make sure that your message is clear and understood.
What is a Probation Period Extended Letter?
A probation period extended letter is a document sent by an employer to an employee informing them that their probation period has been extended. This letter should outline the reasons for the extension, the length of the extended probation period, and any other relevant information. It's important to make sure that the letter is professional, clear, and courteous, so that the employee understands the situation and is not blindsided by the news.
When to Use a Probation Period Extended Letter
A probation period extended letter should be used whenever an employer needs to inform an employee that their probation period has been extended. This can be due to a number of reasons, such as performance issues or the need for additional training. Whatever the reason, it's important to make sure that the letter is professional and courteous, and that it clearly outlines the reasons for the extension and the new length of the probation period.
What to Include in a Probation Period Extended Letter
A probation period extended letter should include the following information:
- The name of the employee
- The date of the probation period extension
- The length of the extended probation period
- The reasons for the extension
- Any additional information or instructions
Sample Probation Period Extended Letters
Sample Letter #1
Dear [Employee Name],
This letter is to inform you that, effective [date], your probation period has been extended for an additional [length of time]. The reasons for this extension are [reasons]. During this period, you will be expected to [instructions]. Please do not hesitate to contact me if you have any questions or concerns.
Sincerely,
[Name]
Sample Letter #2
Dear [Employee Name],
This letter is to inform you that, effective [date], your probation period has been extended for an additional [length of time]. During this period, you will be expected to [instructions]. The reasons for this extension are [reasons]. Please understand that this probation period is necessary for us to evaluate your performance and determine if you are ready to move forward in your role.
If you have any questions or concerns, please do not hesitate to contact me.
Sincerely,
[Name]
Sample Letter #3
Dear [Employee Name],
This letter is to inform you that, effective [date], your probation period has been extended for an additional [length of time]. This extension is necessary for us to evaluate your performance and determine if you are ready to move forward in your role. During this period, you will be expected to [instructions].
The reasons for this extension are [reasons]. Please understand that this probation period is necessary for us to assess your abilities and determine if you are the right fit for our team.
If you have any questions or concerns, please do not hesitate to contact me.
Sincerely,
[Name]
Conclusion
Writing a probation period extended letter can be a difficult task, but it's important to make sure that the letter is clear and professional. By following the tips and guidelines outlined in this guide, you can ensure that your letter is effective and that the employee understands the reasons for the extension. With a well-written letter, you can ensure that both parties are on the same page and that the employee is aware of the expectations during the extended probation period.