It is important for employers to create a probation period for new employees. A probation period allows employers to assess the progress and performance of a new hire and whether they are a suitable fit for the role. Depending on the situation, the probation period may be extended if the individual is not ready to move on to a full-time role.
Writing an extension of probation period letter is essential when a company wants to extend an employee’s probation period. This letter should be sent to the employee who is being placed on probation and should include the details of the extension. It should also explain why the probation period is being extended and what the employee will need to do in order to meet the expectations of the role.
Tips for Writing an Extension of Probation Period Letter
When writing an extension of probation period letter, there are a few tips that can help ensure the letter is effective. Employers should keep the following tips in mind when writing a letter of this nature:
- Be Clear and Concise: The letter should be clear and concise so that there is no confusion as to what is being stated. The letter should clearly explain why the probation period is being extended and what the employee must do in order to meet the expectations of the role.
- Include Details: The letter should include the details of the extension. This includes the length of the extension, any requirements that the employee must meet, and any milestones that must be achieved.
- Be Professional: The letter should be professional and should be written in a professional tone. This will help to ensure that the employee reads the letter and understands the expectations.
What to Include in an Extension of Probation Period Letter
When writing an extension of probation period letter, employers should make sure to include the following information in the letter:
- Length of Extension: The letter should include the length of the extension. This should be clearly stated in the letter so that there is no confusion as to how long the probation period will last.
- Requirements: The letter should explain what the employee must do in order to meet the expectations of the role. This should include any milestones that must be achieved and any additional training that may be required.
- Outcome: The letter should explain what will happen at the end of the probation period. This should include whether the employee will be offered a full-time role or will be released from the position.
Sample Extension of Probation Period Letters
Here are three sample extension of probation period letters that employers can use when writing a letter of this nature:
Sample 1:
Dear [Employee Name],
We are extending your probation period for an additional [length of extension] months. During this time, you will need to meet the expectations of the position and complete any additional training that is required.
At the end of the probation period, we will assess your performance and determine whether or not you are a suitable fit for the role. If you meet the expectations, you will be offered a full-time role with the company. If you do not meet the expectations, you will be released from the position.
If you have any questions or concerns, please do not hesitate to reach out. We look forward to working with you during this extended probation period.
Sincerely,
[Name of Company]
Sample 2:
Dear [Employee Name],
We are extending your probation period for an additional [length of extension] weeks. During this time, you will need to demonstrate that you are capable of meeting the expectations of the role and complete any additional training that is required.
At the end of the probation period, we will review your performance and determine whether or not you are a suitable fit for the role. If you are able to demonstrate the necessary skills, you will be offered a full-time role with the company. If you do not meet the expectations, you will be released from the position.
If you need any help during this extended probation period, please do not hesitate to reach out. We look forward to working with you and helping you to meet the expectations of the role.
Sincerely,
[Name of Company]
Sample 3:
Dear [Employee Name],
We are extending your probation period for an additional [length of extension] months. During this time, you will need to demonstrate that you are capable of meeting the expectations of the role and that you are making progress towards the goals that have been set for you.
At the end of the probation period, we will review your performance and determine whether or not you are a suitable fit for the role. If you are able to demonstrate the necessary skills and make progress towards the goals, you will be offered a full-time role with the company. If you do not meet the expectations, you will be released from the position.
If you need any help during this extended probation period, please do not hesitate to reach out. We look forward to working with you and helping you to meet the expectations of the role.
Sincerely,
[Name of Company]
Conclusion
Writing an extension of probation period letter is essential when an employer wants to extend an employee’s probation period. This letter should be sent to the employee who is being placed on probation and should include the details of the extension as well as explain why the probation period is being extended and what the employee will need to do in order to meet the expectations of the role.
By following the tips and including the information outlined in this article, employers can write an effective extension of probation period letter that will help to ensure the employee understands the expectations and is able to meet them.